Copiers are an important investment in the workplace. Depending on the features and style, a copier can cost more than $5,000. Despite the investment, a lot of offices are not maximizing the benefit of their MFP or multifunction copier. Some would just print signs for the notes or office from a meeting. Copier Leasing in San Francisco are more advanced users who may know how to make a PDF scan of a document or there may be just one user in the office who knows how to send a fax.
Smart businesses need to get as much return on the copier investment as they can. This guide will uncover some of those secret features that you should be using on your multifunction copier.
Types of multifunction copiers
The MFP or multifunction copier was first created as a space-saving device for the office. By combining the functionality of numerous devices in one device, the multifunction copier has a much smaller footprint for the office, home, or small business. Copier Leasing Services in San Francisco will separate its products into different categories to help differentiate the core use. There are differences between copiers in one category. Some copiers may offer faster printing. Others may offer additional functionality to differentiate the product from the lower-priced competition. While there isn’t a standard definition of copiers, most multifunction copiers do fall into one of these categories.
All-in-one copier
These are smaller desktop copiers suitable for the home office and home use. Most manufacturers offer only a desktop inkjet printer and it may only print black-and-white. Some offer additional features for the home like a card reader for digital cameras.
Small office copier
The small office copier offers both a massive desktop and a small freestanding copier, depending on your needs and office. The larger units will offer more features. They usually include networking capability, and print, scan, fax, and copy features. Many also have basic authentication.
Office copier
These mid-sized or larger copiers are made to support the office through a wealth of features. This includes networked document storage, support for custom software, and networked user credential authentication.
Top features of multifunction copiers
Most copiers offer basic scan, print, copy and fax functionality. Here are some of the known features and functionality that can take your office to the next level, providing more productivity for employees.
Printing features in multifunction copiers
Copier Leasing Services in San Francisco advanced document finishing functionality and this includes not only duplex printing but also stapling and hole punching. Some copiers also have the advanced folding capability, like a tri-fold, cover binding with staples, and a half fold with a crease. With multiple drawers meant for paper, the office copier could quickly switch paper for different use. Using heavier weight paper with a higher-quality finish for presentations, and a lower quality paper for general workplace use.
Faxing features in multifunction copiers
With the advent of the email and internet, many companies no longer use a fax machine, but it is important to have one on hand when a need comes up. Did you know that the fax machine in many MFPs also works as an answering machine? With networked user credentials and copier, the copier can deliver voice messages to designated users.
Scanning features of multifunction copiers
Scanning input and output is one of the most underused features on a multifunction copier. A lot of copiers include document security with their output. Scan a document and set the security using PDF encryption or digital signatures. Depending on the network options, you can also send scans directly to your network. A lot of businesses looking to go paperless use the copier to scan and store documents directly on their secure network. Copiers with optical character recognition convert scanned documents into a text format that can be searched and edited. This saves both time and money on storage, document retrieval, and searches.
