You Should Look For A Printer For Small Business

When you are out looking for the perfect business printer for your small business, chances are, you’ll end up finding a lot of options. With so many potential printers today in the market, like the Canon Maxify MB5420, you need to sit down, contemplate, and weigh up what really is important for your business.

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There are many things to consider when purchasing a printer: longevity, efficiency, and cost are just some of them. More often than not, you will find it a challenge to find the right printer that will exactly do everything you need, without you having to shell out extra money for the extra features. To stay away from any unnecessary add-ons, it is best that you know just what exactly it is that you need. From copier rental San Francisco business to buying printers for home and office use, here are some helpful tips you can follow.

Inkjet or Laser Printers? 

A lot of people have this misconception that inkjet printers are only ideal for personal use, while laser printers are designed for business purposes. However, inkjet printers can actually work well for many types of small business. For you to understand which type will suit your personal needs, you need to fully understand first the main difference between these two.

Inkjet and laser printers basically differ on how they print: laser printers use toners, while inkjet printers use ink. Inkjet printers work exactly like ink in a pen. Meaning, they need to have time before they completely dry. They also tend to get blurred especially on low-quality paper, and worse might bleed or smudge.

On the other hand, toner prints are bonded to the paper by the printer. Thus, you need not wait for it to dry, and smudging is far from possible even if the printouts get wet. However, these types of printers are bulkier and heavier than the inkjet printers. They are also costly: both to buy and to operate.

Do you need the all-in-one printer? 

This is somewhat similar when deciding whether you invest in a laser or an inkjet printer. When you consider the all-in-one printer, check the needs of your business. If you feel like you only need specific features, then you really don’t need the all-in-one printer. However, if you still wish to go for the all-in-one copiers, it helps that you go for the one that provides you with the specific feature you need.

All-in-one printers do not actually come with all the features you expect of a printer, despite its name. aside from printing, copying, and scanning, they also have other key features like:

  • Stapling
  • Duplexing
  • Faxing
  • Photo organization software
  • Hole punching
  • OCR (optical character recognition) software

If you think you need more of these additional features and that you know this can help you with your business, then it’s probably worth investing for the all-in-one printer. Although most of the printers today come with the basic all-in-one features, there will always be that specific model where you feel like it can help you create a huge difference to your business.

Before you finally jump into buying the right printer for your business, here are three important things to keep in mind:

  • Focus on your business’ needs and stay away from other unnecessary features
  • Think about the running and maintenance costs
  • Consider the long term solutions: will it be possible to have your printing needs changing over time? If so, can the printer continue to meet such changes?

After you have fully considered these factors, then you have now a clear idea as to which printer will work well for your small business. Find time to go over your options.